Local governments are seeking to improve efficiency and citizen services while reducing the capital investment and organizational challenges of modernizing and maintaining Enterprise Resource Planning (ERP) systems. The Financial Management System (FMS) Program provides ERP software “out of the box”, designed for local government organizations.
The development of the FMS software is the result of a collaboration between the Authority and the FMS Project Team. Their work highlighted nearly 4,000 specifications for an ERP system. The results of this collaboration are summarized in Best Practices for Michigan Local Government Business Process.
Ultimately the Authority and the FMS Project Team selected CGI Advantage, to develop an ERP solution based on their specifications. The FMS Project Team determined that it meets more than 90% of the specifications based on the best practices outlined in their research. The result of this process is a comprehensive governmental financial management and human resources software system to help standardize business processes for local units of government.
The CGI Advantage ERP suite includes:
- Financial management to provide organization-wide accountability through consistent accounting rules across all financial transactions.
- Performance budgeting to automate the budgeting process for better planning to improve financial and operational performance.
- Human resource management to streamline the HR and payroll process from hire to retire, including online recruiting, timekeeping and employee self-service.
- Procurement to automate purchasing via catalog-based ordering and paperless approval processes that link directly to the government accounting system
- Business intelligence to unlock data quickly for more effective decisions and increased measurement of key performance indicators
The FMS program is open to any local government in Michigan and the Authority is responsible for marketing the system and recruiting participants.
The Authority is working with several public employers to provide more cost-effective medical and prescription stop-loss insurance by establishing an inter-governmental cooperative purchasing program. The stop-loss cooperative is designed to reduce the risk to existing self-funded plans; reduce fluctuations in future stop-loss premiums; and reduce uncertainty of future health care claims. This model is already working in other states. There are two examples in Ohio; one with 30 schools and 12,000 lives and another with 150 public employers and 21,000 lives; and another in Pennsylvania with more than 35 schools and 15,000 lives.
The Authority is currently collecting claims data from potential participants to conduct a feasibility study and additional public employers are welcome to join. If the results are favorable, the Authority will conduct an RFP to evaluate stop-loss insurance providers and verify the cooperative purchasing program will provide worthwhile savings for participants. Participation in the feasibility study and RFP does not obligate anyone to participate in stop-loss cooperative. Please contact the Authority’s CEO, Bob Bruner, for more information.
Municipal Talent Pipeline
The Authority is developing the capacity to provide public employers with a one-stop talent shop, including everything needed to attract, develop and retain employees. This will include strategic human resource planning services to help organizations anticipate their human capital needs and the services necessary to meet those needs. Many of the services will be familiar. Others are more innovative. The authority is working with a variety of individuals and organizations to provide cost-effective talent solutions. Interested public employers should contact the Authority’s CEO, Bob Bruner, to discuss their needs. Read more about the challenges and potential solutions in this February 2018 Township Focus magazine cover story.